Plan to replace computers and other devices periodically to avoid unnecessary downtime and data risks.

When’s the best time for a business to upgrade technology like computers and tablets? Before they fail or become obsolete. That means planning for replacements.

The risks of keeping computers and devices too long

It’s frustrating but true: digital devices have a limited life. And, waiting too long to replace business technology comes with risks. Slower performance and downtime for repairs harms productivity. When operating systems become obsolete and cannot be upgraded, they are susceptible to data breaches. And hardware that fails can result in data loss.

When to make replacements

While there’s no exact science to planning technology replacements, here are general guidelines:

• Laptop computers: 3 to 5 years (source: HP)
• Desktop computers: 3 to 8 years (source: HP)
• Routers 3 to 5 years (source: PDQ)
• Mobile devices like smartphones: 2-5 years (source: PDQ)
• Tablets 2-10 years (source: PDQ)

Other considerations are whether the device is still supported by the manufacturer, the warranty period, how much use the device gets and what kind of use the device gets. One reason desktop computers last longer than laptops is because they don’t get moved often; the portable nature of laptops means they experience more bumps that can damage the devices.

Also, when planning to replace technology, consider your business cycle. Choose a slow time and make sure the implementation is complete before your busy season.

 Budgeting for technology

Business investment in technology is growing. According to Deloitte Insights, “The average tech budget as percentage of revenue [in 2023] is 5.49%, up from 4.25% in 2020. While small businesses may not invest as much as global companies, many earmark 3% to 5% for tech. “

One way to finance technology replacements and upgrades is with a business line of credit. A line of credit allows you to borrow funds as needed, allowing you to keep your computers, devices and tablets up-to-date and your team as productive as possible.

 

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